How to File Bill of Entry (BOE) Amendment on ICEGATE

What is a Bill of Entry (BOE)?

A Bill of Entry (BOE) is a document essential for imports which is submitted to the customs by importers or their Custom House Agent (CHA). It provides all essentials details about the goods imported, such as:

• Importer’s information (name, address, IEC, contact)
• Goods description and classification (HSN/commodity code)
• Quantity, number of packages, weight
• Invoice value, currency, exchange rate
• Country of origin, port of loading/unloading, shipment details
• Customs duty, taxes (e.g. IGST), and other levy calculations

A correct BOE is mandatory for customs clearance, any error or mis‑declaration can lead to delays, reassessment, penalties, or confiscation.

This is where SEPFUST’s Bill of Entry data extraction tool come into the picture, which we will be covering in this blog.

Why Amend a Bill of Entry?

Sometimes while generating the Bill of Entry, importers despite care at the time of filing may some mistakes slip in, like wrong classification, incorrect invoice value, mis‑stated quantity, or clerical errors (like wrong importer name or package count). It becomes vital to correct these errors to avoid downstream problems at customs clearance, improper duty assessment, or regulatory non‑compliance.

Hence, amendment of BOE is allowed to rectify such errors, whether before customs assessment, after assessment, or even (in limited cases) after goods clearance, subject to regulatory provisions and supporting justification.

How to Amend BOE on ICEGATE portal webform

This can be easily done by the ICEGATE Portal, by following the below mentioned steps:

1. Go to the ICEGATE official website - https://www.icegate.gov.in/
2. Logging in to the portal (using registered credentials)
3. Navigating to: Services → Bill of Entry → “BOE Amendment Webform”
4. Enter the relevant details to amend the BOE, e.g. BE number, date of filing, port code, etc.
5. Once the portal validates the BOE, fields that are amendable open up (value, quantity, HSN classification, importer details, number of packages, etc.)

Types of BE Amendments

Depending on the stage of processing and the nature of error, amendments can be broadly of the following types:

• Pre‑assessment Amendment - correction before Customs has assessed the BOE.
• Post‑assessment Amendment - correction after assessment (under relevant Customs law provisions, e.g. a section analogous to Section 149). Useful when value, classification or duty rate was wrongly declared.
• Post‑clearance Amendment - allowed in rare cases even after goods have been released (subject to justification and compliance).
• Self / Clerical Corrections - minor edits such as importer’s address, invoice number or date, clerical mistakes, etc.

What Can Be Amended?

Through the web‑form (or portal interface), typical fields that can be corrected include:

• Importer / CHA details
• Invoice details (invoice value, invoice number, invoice date)
• Currency type and exchange rate
• Quantity, weight, number of packages
• HSN / product classification
• CIF components - freight, insurance, freight value, etc.
• Country of origin / port details
• Any duty/exemption claims, duty rate or notification-related data
• Documents upload & revised supporting paperwork (revised invoice, packing list, certificate of origin, freight/insurance certificates, technical write-ups, etc.)

Each amendment request must be accompanied by a valid justification and appropriate supporting documents.

Submission & Tracking Process

Once the amendment form is submitted:

• A Request ID / Job Number is generated.
• The request is forwarded to the customs officer for review. The officer may approve, reject, or ask for clarification.
• If approved - the BE gets updated in the customs system (including duty assessment, revised value / classification, etc.).
• If a query or clarification is raised - you need to respond promptly (via the portal) to avoid delay or rejection.

Best Practices / Tips for a Smooth Amendment

• Ensure all supporting documents, revised invoice, packing list, certificate of origin, freight/insurance docs, are ready before filing the amendment.
• Provide a clear justification/explanation for amendment, especially for post‑assessment or post‑clearance changes.
• Double‑check all details before hitting submit, errors in supporting docs or mismatch between old and revised values often lead to rejection.
• Maintain a copy (internal record) of the amendment request ID/job number until customs confirms approval and system update.
• If possible, avoid last‑minute amendments, early corrections (pre‑assessment) reduce risk of duty difference, penalties, or further scrutiny.

Why Use SEPFUST for BE Data Extraction?

If any business is procuring the goods from outside India it is important for them to file the Bill of Entry (BOE), but while submitting the bill of entry there can be a possibility that some mistakes may occur, as the Bill of Entry verification process is manual and challenging, SEPFUST have the solution of the same, Bill of Entry Data Extraction tool.

The Data extraction tool, uses AI to fetch 350+ fields from Bill of Entry and can transform into either excel or integrate the same in your ERP, in no time, it will not only save your time but also it will help you to comply with the customs norms. For the same you can book a demo.